apartment turnover

Apartment Turnover Checklist for Landlords

August 31, 2023

Conducting an apartment turnover from an outgoing tenant to a new one can be a complex process that involves careful planning and attention to detail. This checklist is designed to help landlords manage this process more efficiently, ensuring that the property is clean, well-maintained, and ready for the new tenant.

The Ultimate Apartment Turnover Guide for Landlords

Phase 1: Preparing for Turnover

1. Review Lease Agreement and State Laws

  • Check the move-out clauses to make sure that both parties have followed the terms agreed upon.
  • Know your state laws regarding the return of security deposits and other tenant rights to avoid legal issues.

2. Schedule Final Walkthrough

  • Coordinate with the outgoing tenant to conduct a final walkthrough.
  • Use a checklist to compare the apartment’s current condition with its initial state. This will help when determining what repairs are needed and what costs should be deducted from the security deposit.

3. Collect Keys

  • Ensure you collect all keys, including those to mailboxes, gates, and any duplicated keys.

Phase 2: Cleaning and Maintenance

4. Hire Professional Cleaners

  • For a thorough clean, consider hiring professionals. This gives an edge to your property and is often more efficient than doing it yourself.

5. Paint Walls and Ceilings

  • A fresh coat of paint can make the apartment look new. Make sure to patch up any holes or cracks before painting.

6. Flooring

  • Carpet Cleaning: If your unit has carpets, it’s often mandatory to have them professionally cleaned between tenants.
  • Hard Flooring: Mop and wax if necessary.

7. Check and Update Appliances

  • Make sure all appliances are in working condition. Replace any that are outdated or broken.

8. Plumbing and Electrical Systems

  • Check all faucets, pipes, and electrical outlets. Make any necessary repairs to prevent issues for the new tenant.

9. Outdoor Areas

  • Clean balconies, patios, and yard areas. Replace any broken lights and make sure pathways are clear.

Phase 3: Inspection and Documentation

10. Final Inspection

  • After cleaning and maintenance, conduct another walkthrough to ensure everything is up to standard.

11. Document with Photos

  • Take photographs of the property’s condition post-cleanup. This serves as a record and could be useful for any future disputes.

12. Security Deposit

  • Prepare the final statement for the security deposit and include any deductions. Make sure this is done within the timeframe stipulated by your jurisdiction.

Phase 4: Finding a New Tenant

13. Advertise the Property

  • Use high-quality photos and an enticing property description. Consider multiple platforms like social media, real estate websites, and traditional methods.

14. Screen Tenants

  • Conduct background checks and verify income to ensure you’re getting a reliable tenant.

15. Sign New Lease

  • Once a new tenant is found, go over the lease agreement in detail to ensure both parties are aware of their responsibilities.

16. Hand Over the Keys

  • Once the lease is signed and the security deposit and first month’s rent are paid, hand over the keys to the new tenant.

Bottom Line

By adhering to this apartment turnover checklist, you’ll ensure that your property remains in excellent condition, thereby attracting and retaining quality tenants. A well-maintained property is also more likely to increase in value, making it a win-win situation for all involved.


Resources for Landlords: